Time and attendance and access control: why link them to payroll
Attendance, access, shifts and payroll on the same data: fewer month-end corrections, an employee portal and automatic checks for companies and public bodies.
Clock-ins collected by one system, absence requests on paper or by email, shifts in an Excel spreadsheet, payroll calculated by another program. This is how staff management works in many companies and public bodies, and at the end of the month the HR office spends days checking, correcting and re-keying data.
Where time is lost
- Time records and absence justifications handled manually.
- Approvals, corrections and month-end closes that require too many steps.
- Data split across time clocks, payroll, spreadsheets and departments.
- Employees and managers who always have to go through the HR office.
- Shifts, on-call duty and overtime that are hard to keep under control.
Attendance, access and payroll on the same data
The solution is to bring attendance, access control and contractual rules into a single system linked to payroll. Checks become automatic, anomalies surface immediately and the data reaching payroll processing has already been verified.
The employee portal
Much of the HR office's work consists of simple requests: holidays, leave, correcting a clock-in, a business trip. With an employee portal these are handled online, the manager approves with a click and every step is tracked. The electronic timesheet can be viewed at any time.
What a good system should handle
- Attendance, absences, absence codes and anomalies.
- Clock-ins and access control.
- Shifts, overtime and on-call duty.
- Assignments, business travel and expense claims.
- Approval workflows for managers.
- Canteen, bookings and meal vouchers.
- Skills, training and staffing plan.
- Reporting and interfaces to payroll.
For private companies and public administration
The needs are similar, the rules are not: public bodies and companies with shift workers or staff spread across several sites have different contracts and absence codes. That is why the rules must be configurable, not hard-coded.
LIGEPE is our solution for HR, time and attendance and access control, which can be connected to payroll, ERP, Active Directory, document management and Business Intelligence. Discover our solutions for public administration and for service companies, or request a demo.
